Employee Departure

When an employee leaves 俄亥俄州, there are several de-provisioning steps required to ensure the security of the institution's data and the departing employee.

Employee Departure Checklist for Management

• 提前计划! If an employee is expected to depart, have them gather all files the business unit will need to continue operations before the departure date.
• 太迟了? If the employee has already left, special circumstances allow managers to fill out an Access to IT 资源 form. This form must be submitted to University Human 资源 (UHR) for approval. Once the request is approved, UHR will send the request to the Information 安全 Office for processing.
• 个人文件. Ensure the employee has retrieved all personal files off their work computer. 〇要牢记 Current and departing employees are 不允许 to remove university data.
• Set an Auto-Reply. If an employee worked as a central point of contact for the office, it is important to have an auto-reply set on their account. In order to set an auto-reply, fill out an Access to IT 资源 form and submit it to UHR. UHR will send the form to the Information 安全 Office for processing.

Checklist for Departing Employee

• Be sure to migrate any personal accounts using your 俄亥俄州 email to an alternate email address since access to this email is deprovisioned upon termination of employment.
• Update services where your 俄亥俄州 email is set as your recovery email.
• If you don't have one already, set up an email with a free service to use after departure.
• Remove all personal files off 俄亥俄州 managed devices and storage solutions (e-mail, 一个驱动器, 硬盘, NAS). Instructions for removing files from 一个驱动器 are listed below.

How to Retrieve Personal Files from 一个驱动器

• Navigate to onedrive.俄亥俄州.edu.
• Enter credentials.
• Locate personal file, hover over the three ellipses, and select “Download” from the options.
• Remember, you are 不 permitted to remove University data.